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Video instructions and help with filling out and completing lookup police reports online
Welcome to better police reports I'm Jean Reynolds today's topic is professional sentences over the years I've heard many police officers say they wish they had a more extensive background in English grammar usage well there's good news because police reports are such a specialized form of writing you can predict many of the sentence and punctuation issues you're going to run into that means you can prepare for them and that should build your confidence so today I'm going to give you some concepts and strategies for writing professional sentences and punctuating them now if you're planning to write say a Pulitzer Prize winning novel you're going to need a more extensive toolbox but think about this police reports are supposed to be efficient and straightforward that means you don't want a lot of fancy sentence patterns so everything I'm going to give you today is quick practical and jargon free let's get started I'd like you to read this example and decide how to punctuate it and it's not a trick question well obviously you're going to put a period at the end there's no need to put a comma because this goes straight from the beginning to the end he ran into the wooded area across the street now if I ask you why you put the period there that seems like a very simple question right it's a sentence but how do you know it's a sentence and this is where a lot of professional writers including police officers sometimes run into problems you've got a group of words it got many groups of words some are small some large how do you know what you need a comma or a period how do you know whether it's really a sentence when I was in school my teachers used to say to me that a sentence was a group of words expressing a complete thought well when I started teaching I discovered that that definition didn't work very well in fact it confused my students especially the idea of what is complete for example somebody would say we don't know who he is we don't know what the street is yet its complete it's a sentence so I began searching for a definition that worked better and the definition I came up with is also very good for police reports and this is what it is a sentence is a group of words that begin with a person place or thing the minute you see that word he at the beginning you know that you've got a sentence that's going to end with a period now in your Pulitzer Prize winning novel this isn't going to work for every variation that you use but this works great for police reports because think about this in a police report you want to start most of your sentences with a person plays your thing in fact usually a person you're telling what you did so it starts